Build your business with strong client communications. And we are here to help.

Here are a few sample letters you can use to attract prospects attention

Email

Leave Behind Follow-up email

Per our telephone conversation,  I left in the reception our brochure and a small bag with some foam technologies we are introducing.

Hi Kevin,

Per our telephone conversation,  I left in the reception our brochure and a small bag with some foam technologies we are introducing.
We been selling mattress surfaces to hospitals, nursing homes and hospices since 2007 and we recently moved our marketing offices to Austin to better serve the Austin community.
We have state of the art foam technology, the foam pieces I left you are two different kinds of memory foams, enclosed information on them.
We are hyper-sensitive to your patient’s comfort, our surfaces are incredibly comfortable and cost competitive.
I will call you next week once you had a chance to look at the brochure.
I look forward to working with you on any foam needs your facility may have, with the objective of reducing cost and increasing your patients comfort levels.
Respectfully,

Foam Discussion Follow-up email

As you can see from our brochure we can make just about any foam product in any different dimension with vinyl, P.U. 2/4 way stretch cover.

Dear Ms. Smith:

It was great meeting you this morning and showing you our state-of-the-art foams.

As I mentioned in our conversations, we can make a various mattress or surfaces variations with and or without memory foam.

For rehabilitation purposes, we propose our High Resilience or our Smart Turn surfaces.

I am asking via this email to Roger Nichols our marketing manager to send you a price list of these two mattresses with the same material the sample foam bag I left you have, as discussed, I can bring a medium sample for your nurses to review and depending on which surface they like, I can leave you a full sample for them to try out.

As you can see from our brochure, we can make just about any foam product in any different dimension with vinyl, P.U. 2/4 way stretch cover.  I know in Rehab situations you work a lot with various foam pieces, to quote you on specific products we can go by and take dimensions of the particular foam pieces you may need, or you can send them to me via email for quotation purposes.

Please feel free to call me at (512) 749-6269 so that we can discuss this further. If I don’t hear from you by the end of next week, I will follow up with you and see if we can set up a meeting at your convenience.

Yours truly,

Roger Nichols
Chief Marketing Officer

Formatted Word Files

NOTE: These are saved as .doc MS Word documents. Please update your contact information in the sidebar and save it as a dotx. This will allow you to use the format as a template. 

Follow up letter

… It was great meeting you this morning and showing you our state of the art foams. As I mentioned in our conversations, we can make a various mattress or surfaces variations with and or without memory foam.

May 2, 2019

Ms. Margaret Campion
Director, Corporate Services
Riviera Industries Inc.
245 Dearborn Park Road
Chicago, Il 60610

Dear Ms. Campion:

It was great meeting you this morning and showing you our state of the art foams. As I mentioned in our conversations, we can make a various mattress or surfaces variations with and or without memory foam.

For rehabilitation purposes, we propose our High Resilience or our Smart Turn surfaces.

I am asking our marketing manager to send you a price list of these two mattresses with the same material the sample foam bag I left you have, as discussed I can bring a medium sample for your nurses to review and depending on which surface they like, I can leave you a full example for them to try out.

As you can see from our brochure, we can make just about any foam product in any different dimension with vinyl, P.U. 2/4 way stretch cover.  I know in Rehab situations you work a lot with various foam pieces, to quote you on specific products we can go by and take dimensions of the particular foam pieces you may need, or you can send them to me via email for quotation purposes.

We look forward to bringing incredibly comfortable surfaces to your facility at competitive cost structures.

Please feel free to call me at (512) 749-6269 so that we can discuss this further. If I don’t hear from you by the end of next week, I will follow up with you and see if we can set up a meeting at your convenience.

Yours truly,

Roger Nichols
Chief Marketing Officer

Download

Foam Discussion Follow-up email

As you can see from our brochure we can make just about any foam product in any different dimension with vinyl, P.U. 2/4 way stretch cover.

Dear Ms. Campion:

It was great meeting you this morning and showing you our state-of-the-art foams.

As I mentioned in our conversations, we can make a various mattress or surfaces variations with and or without memory foam.

For rehabilitation purposes, we propose our High Resilience or our Smart Turn surfaces.

I am asking via this email to Roger Nichols our marketing manager to send you a price list of these two mattresses with the same material the sample foam bag I left you have, as discussed, I can bring a medium sample for your nurses to review and depending on which surface they like, I can leave you a full sample for them to try out.

As you can see from our brochure, we can make just about any foam product in any different dimension with vinyl, P.U. 2/4 way stretch cover.  I know in Rehab situations you work a lot with various foam pieces, to quote you on specific products we can go by and take dimensions of the particular foam pieces you may need, or you can send them to me via email for quotation purposes.

Please feel free to call me at (512) 749-6269 so that we can discuss this further. If I don’t hear from you by the end of next week, I will follow up with you and see if we can set up a meeting at your convenience.

Yours truly,

Roger Nichols
Chief Marketing Officer

Download

Foam Discussion Follow-up email

As you can see from our brochure we can make just about any foam product in any different dimension with vinyl, P.U. 2/4 way stretch cover.

Hi Michael,

It was great meeting you this morning and showing you our state of the art foams.
As I mentioned in our conversations,  we can make various mattress or surfaces variations with and or without memory foam.
For rehabilitation purposes, we propose our High Resilience or our Smart Turn surfaces.
I am asking via this email to Roger Nichols our marketing manager to send you a price list of these two mattresses with the same material the sample foam bag I left you has, as discussed I can bring a medium sample for your nurses to review and depending on which surface they like, I can leave you a full sample for them to try out.
As you can see from our brochure we can make just about any foam product in any different dimension with vinyl, P.U. 2/4 way stretch cover.  I know in Rehab situations you work a lot with various foam pieces, to quote you on a specific products we can go by and take dimensions of the specific foam pieces you may need or you can send them to me via email for quotation purposes.
We look forward to bringing incredibly comfortable surfaces to your facility at competitive cost structures.
Download